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Accounting & Administration Specialist – (Thorold Community Credit Union)

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Work Location: 63 Front St. S. Thorold, Ontario L2V 0A7
Reports to: Chief Executive Officer (CEO)
Hours of Work: Full-time, Monday-Friday. Evening or weekend hours may be required to accommodate business demands.


We’re looking for an organized, driven and detail-oriented accounting professional with banking experience 
to join the Thorold Community Credit Union Team!

ABOUT THOROLD COMMUNITY CREDIT UNION (TCU)

Established in 1948, Thorold Community Credit Union (TCU) is the oldest community credit union in Ontario. Our mission at TCU is to provide quality financial services and be financially responsible to the members and residents who live or work in the community we serve. To the extent possible, we work to create a source of credit at a fair and reasonable rate of interest, and provide an opportunity for our members to effectively control their economic and social condition.

POSITION SUMMARY

Reporting to the CEO, the Accounting and Administration Specialist will effectively oversee all finance and accounting functions at Thorold Community Credit Union (TCU) and actively support the health and security of administrative and financial systems.

Specifically, the job incumbent is responsible for preparing regulatory financial reports and statements, tracking and monitoring financial transactions, managing general ledger accounts, administering payroll, and ensuring the accuracy, security and maintenance of administrative and financial records. The Accounting and Administration Specialist must proactively coordinate with both internal and external stakeholders to ensure all accounting and financial data, plans, policies, programs and procedures are in strict compliance with applicable finance and accounting standards, regulations and best practices, and are aligned with strategic objectives.

KEY DUTIES & RESPONSIBILITIES

Financial Accounting & Reporting

  • Compile, check and balance all general ledger (GL) transactions, accounts and accruals on a daily basis.
  • Prepare regulatory financial reports and statements on a monthly basis (i.e. balance sheets, statement of income and expenses, GAP asset/liability reports, etc.)
  • Oversee all execute all accounts payable (A/P) functions.
  • Review specified and daily banking reports; identify potential errors and take corrective action as needed
  • Stay abreast of all regulations, standards and legislation affecting banking, accounting and/or finance administration.
  • Manage all activities related to the administration of RRSPs, RRIFs, and TFSAs
  • Reconcile bank statements on a semi-monthly basis and prepare required income tax and liability returns.
  • Work closely with the chartered accountant(s) and external auditor(s) at years’ end to ensure required documentation needed to perform audits is complete, comprehensive and accurate.
  • Meet with members in relation to registered investments.

Strategic Planning, Coordination & Support

  • Assist in policy development, implementation and administration.
  • Collaborate with CEO to prepare and monitor the annual operating budget and three-year business plan.
  • Review competitor interest rates and set new interest and foreign exchange rates with the CEO.
  • Provide assistance and act as the Board’s recording secretary during monthly meetings by preparing the agenda, taking minutes, organizing financial data/reports and distributing board packages to members.
  • Oversee and coordinate special projects and manage the implementation of new services.
  • Implement, monitor and take part in various organizational plans and ensure they are regularly updated and revised to reflect changes in legislation or regulatory requirements (i.e. Contingency Funding Plan).
  • Compile and provide relevant documentation to committee members for meetings (governance/audit).
  • Organize and execute training initiatives for TCU staff and board members.
  • Proactively work to streamline administrative/financial functions by addressing operational inefficiencies.
  • Administer TCU’s investment portfolio in conjunction with the CEO.

Payroll Administration

  • Conduct weekly payroll activities including preparing and processing employee payments.
  • Ensure accurate preparation, reconciliation and filing of payroll remittances and forms (i.e. HST, EHT, EI, ROEs, T4s, etc.)
  • Administer compensation and benefits plans, enroll new employees and preparing necessary remittances.
  • Manage all records and documents related to health and safety initiatives, issues, and incidents, completing all WSIB and MOL claims when required.

IT Systems & Security

  • Organize and maintain the LAN/network file system through file retention and periodic purging; perform offsite and test backups through file retrieval.
  • Ensure workstations are operating efficiently and systematically troubleshoot issues when they occur.
  • Manage network usersand act as security officer for Central1 (i.e. adding, deleting, updating staff access).
  • Test and implement new systems as required (i.e. network devices, printers, workstations, etc.)
  • Maintainand monitor the effectiveness of network security controls andsystem stabilitythrough regular network patching.
  • Update the banking system during off hours and as required for product updates, changes or additions.
  • As the CGI point of contact, oversee the coordination of data systems and CGI year-end processing
  • Other similar and related duties as assigned by the CEO.

EDUCATION & EXPERIENCE QUALIFICATIONS

  • At least three to five (3-5) years’ experience in an accounting and/or finance role, required.
  • Diploma or degree in finance, business, accounting or a related field, preferred.
  • Experience working for a credit union or in the banking industry, an asset.

KEY SKILLS & COMPETENCIES

  • Exceptional financial management skills.
  • Demonstrated knowledge of accounting and bookkeeping principles and best practices.
  • Strong verbal and written communication skills; proficiency in English.
  • Ability to think systematically and implement procedures that address administrative redundancies.
  • Excellent organization and time management skills; competent in prioritizing work activities.
  • Skilled at effectively utilizing various banking, payroll and accounting software/programs (i.e. RBC Express, QuickBooks, etc.); Proficiency in Microsoft Excel.
  • Capable of multi-tasking while paying great attention to detail; meticulous.
  • Capacity to understand the consequence of errors with regard to financial mismanagement.
  • Ability to have foresight, analytically problem-solve and use using sound judgement.
  • Willingness to adapt and take initiative, always maintaining exceptionally high standards.
  • Ability to ensure compliance with all accounting principles, regulations and legislative requirements.
  • Excellent customer service and coordination skills.

WHAT TCU HAS TO OFFER

  • A casual, supportive and friendly work environment.
  • Extended health and benefits plan.
  • RSP investment.
  • Exemption from service charges/fees.
  • Clothing allowance.
  • Free parking.
  • “Special Saturdays”

HOW TO APPLY 

If you think your experience, skills and career aspirations are aligned with this opportunity – please send your resume to careers@hroffsite.ca by October 16, 2022. Please be sure to include “Accounting & Administration Specialist” in the subject line.

We are an equal opportunity employer and encourage applications from all qualified individuals. We are committed to providing a safe, healthy, diverse and inclusive work environment where every employee feels valued and respected. We will consider accessibility accommodations to applicants upon request.

 

 

Finance & Administrative Coordinator – IRON WILL RAW

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Position Location: 600 Read Road, St. Catharines Ontario L2R 7K6
Position Reports to: Financial Controller & CEO
Job Type: Full-Time
Hours of Work: Up to 40 hours/week (Monday-Friday, 8AM-4PM). Evening hours to accommodate business demands and position requirements may be required.


We are looking for a reliable, organized and motivated individual with a positive attitude to join our dynamic team and take on the role of Finance and Administrative Coordinator at Iron Will Raw Pet Food (Iron Will Raw).

ABOUT IRON WILL RAW PET FOOD 

Iron Will Raw is a manufacturer of quality raw pet foods. We take all common beliefs about “pet food” and turn them on their heads.  As an industry leader in food safety in the pet food realm you’ll find yourself in a pristine, organized and technology advanced work environment.   We are meticulous in all we do and are looking for team members who can contribute to our core values by adding Value, Passion and Excellence. As a company we are continuously looking for ways to improve our contribution to the raw pet food world and embrace team members who positively impact this mission.

POSITION SUMMARY

Reporting to the Financial Controller and/or CEO, the Finance and Administrative Coordinator provides accounting and administrative support to help facilitate the growth, efficiency and effectiveness of day-to-day operations at Iron Will Raw. As a contributing, collaborative and solutions-oriented team member, the Finance and Administrative Coordinator is responsible for all daily financial transactions, overseeing payroll administration, and ensuring accuracy of financial and administrative records. The job incumbent must positively represent the Iron Will Raw brand and team by providing exceptional customer service and reliably coordinating with both internal and external stakeholders.

KEY RESPONSIBILITIES

Financial Administration (bookkeeping / accounting)

  • Calculate and process invoices, payments, credit card transactions, deposits, credits, account statements, etc.
  • Enter, track and verify accounting transactions including Accounts Payable (A/P) and Receivable (A/R)
  • Log and complete deposits, efficiently managing and reporting cash flow
  • Manage bank accounts and prepare month end account reconciliation
  • Ensure accurate preparation, reconciliation and filing of financial remittances (i.e., HST)
  • Compile data and provide weekly/monthly accounting reports and other financial summaries to upper management, as requested; collaborate with Accountant for quarterly and year end reporting
  • Monitor department budgets, review financial movement, flag variances and pull reports, as needed
  • Communicate with customers and suppliers to secure payment and aid in resolving discrepancies
  • Liaise with internal and external contacts to extract necessary accounting information, following administrative procedures
  • Complete all data entry and record keeping tasks pertaining to A/P and A/R accounts, cost analysis, credit card activity, budgets and forecasts
  • Maintain orderly financial filing systems and uphold internal processes and controls
  • Other similar and related duties as required

Payroll Administration

  • Conduct weekly payroll activities including preparing and processing employee payments via direct deposit
  • Monitor employee hours and process employee timesheets using payroll software (“QuickBooks T-sheets”)
  • Ensure accurate preparation, reconciliation and filing of payroll remittances and forms (i.e., source deductions, ROEs, T4s, etc.)
  • Administer compensation and benefits plans, enrolling new employees and preparing necessary remittances
  • Maintain knowledge of legal requirements and government reporting regulations affecting administrative functions.

Customer Service & Collaboration

  • Manage correspondence with suppliers and customers in a prompt and professional manner, always ensuring the provision of exceptional service
  • Efficiently resolve discrepancies and/or stakeholder complaints by being proactive and solution-oriented
  • Collaborate with the accountant, and departments heads, to monitor budgets and ensure accurate financial reporting
  • Assist and support co-workers and external contacts as needed to promote positive working relationships

QUALIFICATIONS

  • Three to five (3-5) years’ experience working in a bookkeeping, finance and/or accounting role, required.
  • Three (3) years of customer service experience, preferred.
  • Experience working within a finance role for a manufacturing company, an asset.
  • Certificate, diploma or degree in business administration, bookkeeping, accounting, and/or a related field, an asset.

KEY CANDIDATE COMPETENCIES

  • Working knowledge of various accounting and payroll programs and software (i.e. Fishbowl, QuickBooks, T-sheets, etc.)
  • Demonstrated knowledge of accounting and bookkeeping principles and practices.
  • Skilled communicator with demonstrated interpersonal skills, a professional demeanor, and proven commitment to exceptional customer service.
  • Proficiency in Microsoft Office Suite
  • Reliable, punctual and business-oriented
  • Skilled at comparing, interpreting, and organizing a variety of data and information, systematically
  • Ability to work efficiently in a team setting and liaison with internal and external stakeholders.
  • Strong time management skills with the ability to effectively prioritize responsibilities and work activities
  • Ability to multi-task in a fast-paced environment while paying great attention to detail.
  • Willingness to learn, adapt and take initiative in light of new information and/or organizational changes.
  • Ability to put systems in place and provide input on how to improve processes.

WORKING CONDITIONS

  • Office setting, primarily
  • Availability to work flexible hours

OUR IRON WILL RAW EMPLOYEE PROMISE

  • A casual, friendly, and supportive team culture.
  • Health and benefits plan.
  • Food and store discounts.
  • Bonus opportunities.

HOW TO APPLY

Iron Will Raw is an equal opportunity employer and welcomes all interested applicants to submit their detailed cover letter and résumé to careers@hroffsite.ca by October 19, 2022. Please be sure to include “Finance & Administrative Coordinator” in the subject line. We thank all applicants, however, only those selected for an interview will be contacted. Iron Will Raw will provide reasonable accommodation in compliance with AODA when notified by a candidate that accommodation due to a disability is required for the interview process.

Make Day One a Good Day

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The first day on a new job is a bit like the first day of kindergarten. Feelings of anticipation and excitement, mixed with sheer terror. After all you have a new route to travel, new people to meet and a new physical space to get used to. To top it all off, you have a new boss. Now you need to figure out how to stay in his or her good books. Likewise, your boss needs to plan to make your first day a good day. 

If you’re the new employee, it’s important to find out a few things before the big day. You need to know what time to show up and what attire is appropriate. Are safety shoes required? What is your travel route? What time do you have to leave home to get to work with 15 minutes to spare? Where do you park? If you are taking the bus, determine the timing of the bus route, and how to navigate to your new place of work from the bus stop. If possible, check it out over a couple of days, so you can review traffic patterns and watch for bottlenecks that might slow you down. 

Before the big day, review the research you did on the company during the recruiting process and be aware of recent articles that may have been added to the website or that have appeared in the newspaper, or relevant industry journals. This can help you make a strong impression. Finally, if you don’t know what to expect to do for lunch, prepare a brown bag lunch for the first day.  

When you arrive at your new job, announce yourself with a smile and a genuine greeting. A simple, “Hi, my name is Pat and today is my first day,” can be an easy conversation starter. Usually, a colleague or the manager will collect you and take you to your new space. This journey signifies your entry into the clan–an already formed group of people with a common goal. Soon, that will soon be your goal too! 

You’ll be meeting lots of people, so pay attention to names and titles. You`ll be given lots of information, such as passcodes, voice mail protocol and information from HR, so it’s a good idea to bring a small notepad that you can jot down notes to refer to later. It makes a good impression if you come in the second day and remember Susie’s name from payroll. 

While you’ve been preparing for your new role, your new manager has been preparing for your arrival. No doubt he or she has been working behind the scenes work to ensure you have a workspace, a desk and chair and has sent out a communication to let your colleagues know that you will be joining the team. Your computer has been set up and your phone voice mail is cleared and ready for you. Your manager may have assigned a mentor to help you settle into the work environment. An appointment has been set up to assist you with filling out government tax forms, emergency contact information forms and setting up your payroll account. Now the manager and you have some quality time together. Be ready for a tour of the facility, evacuation options, introductions, and a sit down meeting to review the details of the company handbook, specifics related to your new job, and/or your rights and responsibilities related to health and safety.  

If you are lucky, you will have an opportunity to meet a senior manager to review the company values and expectations of conduct. Pay close attention to these; values are the foundation of an organization and living those values is an important part of success in your new job. With planning and an open mind, the first day can set the tone for a long and productive work relationship.