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April 2015

Employer Requirements by Number of Employees

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A: Under 5 Employees


What You Should Know About the Ontario Employment Standards Act: most recent copy of the Ministry of Labour’s poster is to be given to each employee.


Occupational Health and Safety Act (green book):  post a copy in the workplace.


Health and Safety Policy:  develop, post and review annually.  Also required to develop a program to implement the policy.  The policy must be signed by an Officer of the company.


WSIB “In Case of Injury – 1234”: poster is to be prominently displayed in the workplace.
First Aid requirements:
*First aiders must hold at least a St. John Ambulance Emergency First Aid Certificate.
*Employers need to assess their workplace to ensure they always have First Aiders available to provide first aid to injured workers.
*First Aid Station with a First Aid Kit:  specific contents outlined on WSIB website.  First Aid kit must be in the charge of a worker who is a holder of a valid First Aid Certificate.
*The valid first aid certificates of qualification of the trained workers on duty must be posted.
*An inspection card with spaces for recording date of most recent inspection of first aid kit with inspector signature must be posted.


Workplace Hazardous Materials Information System (WHMIS):  workplaces with hazardous materials are required to identify the hazardous materials; ensure proper data sheets on the materials are readily available; containers are properly labeled;  ensure employees are properly trained in handling and use of these materials.  All workplaces must train employees in WHMIS.


Violence and Harassment in the Workplace:  as of June 2010, the Ontario Health and Safety Act requires employers to assess the risk of workplace violence and to put programs in place regarding workplace violence and harassment, including preparing and posting policies; developing and maintaining programs to implement policies; and training employees on the policies and program.


Accessibility for Ontarions with Disability Act (AODA):  as of January 1, 2012 the Accessibility for Ontarians with Disability Act legally requires all organizations, both public and private, that provide goods and services either directly to the public or to other organizations in Ontario (third parties) and that have one or more employees to i) provide accessible customer service to persons of all ability levels ii) to meet the requirements of the Integrated Accessibility Standards and iii) have in place a workplace emergency plan for employees with disabilities.


Worker and Supervisor Basic Health and Safety Training: As of July 1, 2014 all employees and supervisors are to complete mandatory basic occupational health and safety awareness training.


Leaves of absence Under Employment Standards Act:  employers must offer the following leaves to eligible employees:  Pregnancy and Parental Leave; Family Medical Leave; Reservist Leave; Organ Donor Leave; Family Caregiver Leave; Critically Ill Child Care Leave, Crime Related Child Death or Disappearance Leave.
B: 5-20 Employees all of A plus the following:


Health and Safety Representative:  Workplaces with more than 5 but less than 20 employees must select, from among themselves, one person to be a health and safety representative.


First Aid Requirements:  First Aiders must hold at least a St. John Ambulance Standard First Aid Certificate. Contents of First Aid Kit change with 5-15 employees.
C: 10+ Employees all of A & B plus the following:


Pay Equity:  must achieve and maintain pay equity for employees.
D: 15-200 Employees – all of A & C plus the following:


First Aid Requirements:  must have available a stretcher and two blankets in addition to the contents for the First Aid Kit.  First Aiders must hold at least a St. John Ambulance Standard First Aid Certificate. Contents of First Aid Kit change with 15-200 employees.
E: 20 – 50 Employees – all of A,C & D plus the following:


Health and Safety Committee:  employers with 20 or more employees must have a Joint Health and Safety Committee (JHSC) consisting of at least 2 persons (one worker rep and one management rep, both certified) who meet on a regular basis to deal with health and safety issues.  A JHSC is a forum for bringing the internal responsibility system into practice.


Accessibility for Ontarians with Disability Act Additional Requirements:  document in writing policies, practices and procedures for providing accessible customer service; notify customers that documents are available upon request; provide information if requested to a person with a disability in a format that takes into account their disability.
F: Over 50 Employees – all of A,C, D & E plus the following:


Leave of absence under the Employment Standards Act:  Personal Emergency Leave.


Accessibility for Ontarians with Disability Act Additional Requirements: i) Document in writing policies, practices and procedures for statement of commitment on how IASR (Integrated Accessibility Standards Requirements) will be met ii) develop multi year accessibility plan.
G. Over 200 Employees – all of A,C,E & F plus the following:


First Aid Requirements: Must have a First Aid room. Contents of First Aid Room and Kit change with over 200 employees.